For pubs · bars · clubs · restaurants · hotels · visitor attractions · care homes · gyms · cafés · cinemas · campsites · kitchens · warehouses · salons · leisure centres
Stop losing information at shift change
47 WhatsApp messages deep? The “Nobody told me” ends here! Accountable and traceable handovers, all in one app.
No contracts · Cancel any time · Setup in 5 minutes
The Crown — Staff
Dan, Megs, Sam, +11 others
Today
Dan
anyone seen the cellar keys??
22:41
Megs
😂😂 not again
22:43
Dan
till was down again 🙄 like £12 short
22:47
Sam
whos opening tmrw?
23:02
Megs
Photo
23:05
Sam
fridge 2 making that noise again btw
23:11
Dan
keg for line 3 nearly out btw
23:18
ill try find it all in the morning 🫠
23:24
Saturday · Late shift
Submitted 23:24 by Sam K
Urgent — Line 3 till £12.40 down at close
Keg for line 3 nearly out. Photo of cellar stock attached, order before Friday.
Closing checklist
12 of 12 done
Cellar temps logged
All in range
Task created: call keg supplier
Jess TAI shift summary
Till down £12.40 at close — flagged urgent. Keg for line 3 running low; restock task assigned to Jess T. All 12 closing checks complete, temps in range.
Site health
Strong
Checks on time · 1 open task
Read by 2 of 3 managers
Why teams switch from group chats
The group chat is quick, sure. It's also where the important stuff goes to get buried.
Searchable history
Every handover is indexed and searchable. Find what was reported three weeks ago in seconds, without scrolling through chat threads.
Read receipts built in
Know exactly who has read each handover. Managers get real-time read confirmation, so "I didn't see it" stops being an excuse.
Photos that stay
Attach photos directly to handover fields. They stay linked to the right context — not buried in a camera roll.
No app download. No training.
Staff open a link, fill in fields, tap submit. If they can use a group chat, they can use Simple Handover.
The moment
Group chat
Simple Handover
Find last month’s issue
Scroll and hope
Search, two seconds
Know who read it
Nobody knows
Read receipts per manager
Urgent at 11pm
Buried under memes
Priority flag + instant notification
Photo of the broken till
Lost in the camera roll
Attached to the handover field
Try it yourself
Feel how easy a handover is
This is the exact flow your staff see at the end of a shift. Tap through it — no sign-up, no sandbox, about twenty seconds.
- Staff finish in under a minute — in any phone browser
- You design the template; staff just fill it in
- Issues become urgent flags and tasks automatically
The Crown
Late shift handover
Closing checklist
1 of 3
- Bins out & yard locked
Till count
Notes for the next shift
Anything to show them?
How it works
Set up your site
Add your venue, configure shifts, and invite your team.
Build your template
Drag and drop the fields your team needs — text, checklists, photos, staff pickers.
Staff submit handovers
At the end of each shift, staff fill in the structured form and tap submit. No app download required.
Managers stay informed
Handovers land in a searchable feed with read receipts, priority flags, and instant notifications.
Pay for management. Staff are always free.
You’re paying for the management overhead, not headcount. Roll the app out to all your staff — they join free via a join key. Every plan starts with a 30-day free trial, no credit card required.
How many sites do you run?
Tell us your site count and we’ll pick the most cost-effective setup — plan, add-ons and all.
Starter
For single-site teams getting started with structured handovers.
$65$54/month
$650 billed annually · save $130/yr
Management capacity
- •1 site
- •4 management seats
- •Regional managers
- •HR seat
Owner seat is always free, on every plan.
Unlimited staff · always free
Join via site key — no app install
- ✓Receive broadcasts (text or rich newsletters)
- ✓Complete shift checklists from their phone
- ✓See tasks assigned to them
What you get
- Unlimited handovers
- Custom handover templates
- Photo attachments (30-day storage)
- See who’s read each handover
- Push & email alerts (mobile + web)
- Searchable handover history
- Shift checklists
- Task management (including recurring)
- Text & newsletter broadcasts
- Targeted broadcasts (groups, roles)
- Cash management & reconciliation
- Delivery & procurement logging
- Incident reports & H&S
- Per-site analytics
- Holiday mode for managers
Growth
For multi-site teams that need HR visibility and regional oversight.
$169$141/month
$1,690 billed annually · save $338/yr
Management capacity
- •Up to 3 sites
- •4 management seats per site — use anywhere
- •1 regional manager
- •1 HR seat (read-only)
Owner seat is always free, on every plan.
Unlimited staff · always free
Join via site key — no app install
- ✓Receive broadcasts (text or rich newsletters)
- ✓Complete shift checklists from their phone
- ✓See tasks assigned to them
What you get
- ›Everything in Starter, plus:
- Up to 3 sites
- HR seat — cross-site visibility
- 1 regional manager seat
Pro
For multi-site operations that need scale and priority support.
$459$383/month
$4,590 billed annually · save $918/yr
Management capacity
- •Up to 10 sites
- •4 management seats per site — use anywhere
- •3 regional managers
- •1 HR seat (read-only)
Owner seat is always free, on every plan.
Unlimited staff · always free
Join via site key — no app install
- ✓Receive broadcasts (text or rich newsletters)
- ✓Complete shift checklists from their phone
- ✓See tasks assigned to them
What you get
- ›Everything in Growth, plus:
- Up to 10 sites
- 3 regional manager seats
- Priority email support
Enterprise
For large organisations with unlimited sites and bespoke requirements.
Custom
Annual contracts · Volume pricing
Or get an instant estimate
Management capacity
- •Unlimited sites
- •Configurable management seats
- •Configurable regional managers
- •1 HR seat (read-only)
Owner seat is always free, on every plan.
Unlimited staff · always free
Join via site key — no app install
- ✓Receive broadcasts (text or rich newsletters)
- ✓Complete shift checklists from their phone
- ✓See tasks assigned to them
What you get
- Everything in Pro
- Custom integrations (rota tools, payroll, BI)
- Dedicated onboarding & training
- Named customer success contact
- Annual contracts available
- Volume pricing on add-ons
Add-ons
Need a bit more without jumping a tier?
Add capacity à la carte from your billing page. Add-ons prorate at your next bill, and you can remove them in 10 seconds. We’ll let you know when upgrading the plan would actually be cheaper.
Extra site
+$25/mo
or +$190/yr per extra site
Up to 1 extra on Starter, 2 on Growth, 10 on Pro — that’s 20 sites before you need a custom quote.
Extra management seat
+$7/mo
or +$70/yr per extra seat
Seats join your team-wide pool (4 included per site) and work at any site — distribute them however you like.
Extra HR seat
+$15/mo
or +$150/yr per extra seat
On top of the HR seat included with Growth and Pro. Full cross-site visibility for each HR user.
Frequently asked questions
Do my staff need to download an app?
No. Simple Handover is a web app — staff open a link in their phone browser, fill in the form, and tap submit. No app store, no updates, no storage used.
Can I customise the handover template?
Yes. You build your own template with the fields that matter to your operation: text, numbers, checklists, dropdowns, photo uploads, staff pickers, and more. Different sites can have different templates.
Is there a contract or lock-in?
No contracts. Pay monthly, cancel any time. Your data is always exportable.
Can I try it before paying?
Every plan starts with a free 30-day trial. No credit card required to start.
What happens to photos after 30 days?
Photos are retained for 30 days to keep storage costs low and your account fast. You'll get reminders before they expire so you can download anything you need.
Set up before tonight’s shift change
Setup takes five minutes. Tonight’s handover lands here, not in the group chat.
Start your free 30-day trialNo credit card required · Cancel any time